Accounts Payable

The Accounts Payable department serves a vital support function to the University of North Florida's Controller's Office. The primary mission of Accounts Payable is to provide timely and accurate expenditure processing of University funds, while maintaining an exceptional level of customer service.

The disbursement processing cycle in the Accounts Payable Office begins with the receipt of a vendor invoice, direct pay form, independent contract agreement, and/or other formal documents requesting payment for goods or services. The cycle ends with the transfer of funds or the issuance of a check. All processing procedures in Accounts Payable are consistent with University and governmental guidelines.

Payment Methods

• Commercial Card Payment
• EFT Payment Form
• Check

Forms

The W-9 for the University of North Florida

Required to add a new US vendor in Banner

Certifies that the University of North Florida is exempt from the payment of Florida sales and use tax on real property rented, transient rental property rented, tangible personal property purchased or rented, or services purchased.

W-8 Forms: Required to add a new foreign vendor in Banner

Certificate of foreign status of beneficial owner for United States tax withholding (Individuals)

Certificate of entities status of beneficial owner for entities

**Login may be required to access forms**

State Policies Concerning Accounts Payables

This regulation sets forth the parameters by which the University may ensure prompt payment for goods and services.

Procedures

• Employee vs. Contractor Procedure
• Expenditure Matrix
• Employee Reimbursements
• Direct Pay User Guide
• Gift Card Procedures
• Guidelines for Payments to Students

Office

Accounts Payable Department
Hicks Hall, Building 53/Suite 2800
1 UNF Drive
Jacksonville, FL 32224

Fax: (904) 620-2032

Staff

All travel (Domestic or International) and advances are handled by the accounts payable representative based on the above alpha-split.

UNF, a nationally ranked university located on an environmentally beautiful campus, offers students who are dedicated to enriching the lives of others the opportunity to build their own futures through a well-rounded education.

Building 53 | Hicks Hall | Suite 2800
University of North Florida
1 UNF Drive | Jacksonville, Florida 32224

(904) 620-2469 FAX

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